Certification of Studies for USC

Applicants who have completed previous studies outside the United States will need to have a certification completed for USC. This requirement applies to students seeking graduate admission or transfer credit at the undergraduate level. By certifying the completion of their international studies, this report will help applicants achieve recognition for their prior studies.

Services and Fees
Reports

A file number will be assigned and notification will be sent upon receipt of the application. Every effort will be made to mail the report within 15 business days. Yet, if additional documentation and/or fees are required, the turnaround time will be effective from the date of receipt of all requested materials.

Certification of Studies for USC
Required for Students seeking graduate admission
Description This report confirms the institution(s) of study, dates of attendance, credential(s) earned, and the date(s) of conferral.
Fee $100
Sample IERF reports are issued electronically to USC. An applicant copy will be sent to you at no additional cost. View
Detail Report with Course Level Identification for USC
Required for Students seeking transfer credit at the undergraduate level
Description This report confirms the institution(s) of study, dates of attendance, credential(s) earned, and the date(s) of conferral. It also lists individual courses taken with semester units, grades and an overall grade point average (where applicable). It also identifies the level of the class (e.g., lower versus upper division, professional, vocational).
Fee $185
Sample IERF reports are issued electronically to USC. An applicant copy will be sent to you at no additional cost. View
Additional Services
Rush Services

If requesting a Rush service, please note that ALL fees must be paid by cashier's check, money order or credit card only. No personal checks will be accepted.

24-Hour Rush (Next Business Day)
  • $200 in addition to the report fee
  • Turn-around time is 24 hours from receipt of the application, required documents and fee.
5-Day Rush
  • $85 in addition to the report fee
  • Turn-around time is 5 business days from the receipt of the application, required documents and fee.
10-Day Rush
  • $60 in addition to the report fee
  • Turn-around time is 10 business days from the receipt of the application, required documents and fee.
Photocopying Fee

Please submit a set of photocopies (front and back) of all original documents, including translations. Otherwise, you will be assessed a $20 fee.

Mailing Options

NOTE: THE COMPLETED REPORT WILL BE SENT ELECTRONICALLY TO USC. A SECURE MAILING FEE IS NOT NEEDED FOR THE OFFICIAL REPORT FOR USC.

An applicant copy will be sent via regular mail at no additional charge. However, instead of regular mail by the US Postal Service, you may request:

  • Domestic Secure Mailing for $20 per address
  • Domestic Next Day Delivery for $35 per address
  • International Secure Mailing for $75 per address

If you are submitting original documents to IERF (and not your school), we recommend that you select either Secure Mailing or Domestic Next Day Delivery (which will have a tracking number) for the return of your academic records. Otherwise your documents will not be returned to you, unless you instruct us in writing to return them via regular mail. IERF accepts no liability related to the loss or damage of documents during mailing.

Payments
  • Payment in the form of a check (unless requesting a RUSH service), cashier's check, money order or credit card must accompany all applications, and must be payable to IERF.
  • Overseas payments must be in U.S. dollars and drawn on a United States bank. If payment is being made by a bank draft, an additional $15 processing fee is required.
Required Documentation

Please note that ORIGINAL, OFFICIAL academic records are required for the certification of your studies. For this reason, you are advised to mail them to IERF by using a service that has tracking (e.g., UPS, FedEx, etc.). When submitting your academic records to IERF, also be sure to include a cover page with your 10-digit USC ID number, if available. When our office has received your records, an email notification and confirmation will be sent to you.

The documents should be mailed to:

IERF
P.O. Box 3665
Culver City, CA 90231

If a courier service is used, please use the address below (UPS, FedEx, etc. ONLY - Please note that this office is not open to the public):

IERF
6133 Bristol Parkway, #300
Culver City, CA 90230
310.258.9451

NOTE: The drop-off option at USC's Degree Progress Office is no longer available.

IERF General Document Requirements

(Please note that there are also IERF Country-Specific Requirements.)

Please submit the following:

  1. ORIGINAL Transcripts / Mark Sheets / Examination Certificates / Academic Records indicating courses/subjects, hours of study/units/credits, and grades/marks/examination results, issued in the original language. These must be issued on institutional letterhead and include official signatures and seals. If the hours/units/credits are not included on the academic records, please submit program descriptions/syllabi issued by the institution, where applicable.
  2. ORIGINAL Diplomas / Graduation Certificates / Degree Certificates issued in the original language (indicating that a degree/qualification has been earned or that a program of study has been completed)
  3. Copy of the title page, abstract, table of contents, and first ten pages of the dissertation for the evaluation of doctoral studies
  4. Proof of name change (if applicable), e.g. copy of a marriage certificate or other legal document

Please note that if you have completed postsecondary studies, you are not required to submit academic records for secondary studies.

IERF Country-Specific Requirements

Please click here to view any specific document requirements for your country.

Photocopies

Original documents (including translations) must be accompanied by clear, legible and full-sized photocopies (front and back). Otherwise, you will be assessed a $20 fee. Photocopies become the property of IERF.

Translations

Translations must be submitted for all records not officially issued in English. These must be in the same format as the original-language documents, line-by-line, word-for-word, and must be typed. IERF reserves the right to request translations prepared by professional translation services. If submitting official or original translations, please include a set of clear, legible and full-sized photocopies (front and back).

IERF has negotiated a special discount with University Language Services for our applicants who use their translation services. You can contact them directly through their website to learn more about the discount.

Request for Additional Information

Be certain that you have all the necessary documents before sending your application, as missing documents will delay the processing of your evaluation.

Please note that at any time during the evaluation process, IERF reserves the right to request additional documents or that documents be sent directly to IERF by the issuing institution(s). All records received from the institution(s) of study will become the property of IERF and will not be returned to the applicant.

Please submit the requested documentation and/or fees within 4 months. Otherwise, your case will be closed and an $80 fee will be required to re-open your case.

Terms and Conditions

Please review the following terms and conditions:

  1. Advisory

    The evaluation reports prepared by IERF are advisory in nature and in no way limit an agency or institution in making its own determination as to the level of education and allocation of credit to be allowed for the foreign credentials. IERF is not liable for consequential damages if the desired equivalency is not recommended.

  2. Agency Criteria

    Any questions concerning specific requirements and procedures for licensure, employment, or admissions criteria should be addressed by the applicant to the appropriate licensing board, agency or institution.

  3. Altered or Irregular Documents

    If forged, altered, or falsified documents are submitted to IERF, the request for evaluation will be immediately cancelled. All documents (original and photocopies) become the property of IERF. No refund will be issued. The information will be made available to the appropriate parties (academic institutions, government agencies, professional organizations and other evaluation services).

  4. Applicable Law

    In the event of any disputes between the applicant and IERF, such disputes shall be governed by California law and shall be subject to the jurisdiction of the Los Angeles County courts.

  5. Contact

    IERF services are conducted solely by regular mail and the internet. Academic records, however, may only be submitted by regular mail or Courier Service.

  6. Correspondence

    Changes to an application must be submitted in writing. Once the evaluation is completed, an applicant has 90 days from the date of issue of the evaluation report within which to raise any questions concerning its content. Thereafter, the file will be closed.

  7. Damaged or Lost Documents

    Original documents submitted by the applicant are returned by a secure mailing service. While every effort is made by IERF to ensure the proper handling of educational documents, IERF accepts no liability related to the loss or damage of documents.

  8. Limited Liability of Service
     
    a. Delay
    While every effort will be made to complete the evaluation within the requested timeframe, IERF cannot guarantee processing times and assumes no liability related to the delay of an evaluation report.

    b. Report
    IERF shall not be responsible for any incidental or consequential damages that an applicant may incur if the educational equivalency anticipated by the applicant is not issued as the evaluation report, based on IERF research, may differ from an applicant's interpretation or that provided by another party. IERF shall not be liable for any damages resulting from the use of the evaluation report. Furthermore, the applicant agrees to reimburse IERF for any and all costs, including legal expenses, which may incur as a result of any claim that the applicant (or anyone having any interest in the applicant's earnings or services) may make, based on the recommended equivalency.
  9. Reassessment of Equivalencies

    IERF bases its evaluation analysis on the best information available to professionals in applied comparative education in the United States at the time when the evaluation is made. When additional information becomes available, IERF reserves the right to reassess educational equivalencies when copies of an evaluation report are requested.

  10. Re-Evaluation Request

    Evaluations based on documents not submitted with the original request are considered to be new evaluations, and a new payment of the fee is required. Requests to change a General Report to a Detail Report (or the reverse) will be subject to the fee applicable to that report. The amount paid for any previous evaluation report is not credited toward the charge for a re-evaluation.

  11. Refunds

    No refunds will be issued once an application has been submitted, even if the applicant disagrees with the evaluation.

  12. Returned Checks

    A check that is returned due to insufficient funds is subject to an additional $30 fee.

  13. Verification

    IERF reserves the right to contact educational and governmental institutions for additional information and/or verification of the authenticity of the credentials submitted, including, but not limited to, sending copies of credentials to the institution.

  14. Authorization for Release

    IERF may release information about an applicant's status including copies of educational records where these are required by the agency for whom the evaluation is being prepared.

  15. Refusal of Service

    IERF reserves the right to refuse service to anyone.

  16. Information Subject to Change

    The information provided by IERF on this website and on the application is subject to change at any time.

Apply

If you are ready to apply, please take advantage of our interactive easy-to-use online application. This facility will guide you step-by-step through the process as well as provide various payment options. 

NOTE: THE COMPLETED REPORT WILL BE SENT ELECTRONICALLY TO USC. A SECURE MAILING FEE IS NOT NEEDED FOR THE OFFICIAL REPORT FOR USC.

You may also download the forms below:

Contact IERF

For questions, please contact us at usc@ierf.org or 310.258.9451.

Note that all applicants will receive automatic email notifications whenever there is a change in the status of the application.

You can also check the status of your application here.